Reference Request Coordinator – Peloton Advantage, LLC – Parsippany, NJ

IMMEDIATE POSITION!!

Peloton Advantage, LLC, is a thriving medical communications company located in Parsippany, New Jersey. We are a group of talented publication professionals that strive to deliver the highest quality projects to our clients.

We are seeking a Reference Request Coordinator to join our team! This is a hands-on detail-orientated position that provides an excellent opportunity for growth and advancement. If you excel in a collaborative team environment and enjoy being rewarded for stellar performance, we encourage you to apply!

Key Responsibilities Include:

• Execute reference requests for the company
• Maintain the “All References” folder and the EndNote database for all references ordered
• Assist the editors with manual entry of citations (i.e. abstracts and posters) into the EndNote database
• Track, retain and submit to Finance all receipts for references and permissions and ensure they have proper billing codes
• Provide Finance with reconciliation of receipts on a monthly basis according to the closing schedule
• Manage workload and provide backup coverage to Office Assistant and support staff
• Facilitate material delivery to writers, editors, etc.
• Assist with answering the front door and greeting visitors on a daily basis
• Provide backup Front Desk duties, as needed. Including greeting visitors and accepting packages
• Support ad hoc requests
• Comply with established company standards, policies and procedures
• Maintain timely submission of timesheets
• Maintain consistent attendance

Qualifications:

• BA or BS in marketing, communications or biology, or minimum of 1-2 years of general business, pharmaceutical, or medical communications experience.
• At least 1 year of experience working within a professional services firm handling reference requests
• Strong computer skills, including Microsoft Word, Excel, Access, Power Point and Project Management software
• Ability to work both independently and in a team structure
• Familiarity with Reference Manager and/or EndNote is a plus

This position is based in our Parsippany, NJ headquarters. No recruiters, please.